Thank you guys,
I appreciate the suggestions and please keep them coming! I'm very well aware that shopping around can be very beneficial. I doubt that the major manufacturers are paying those prices, so I'm sure it can be done for less. The key part is indeed where the event is going to take place. Monterrey and surroundings is a fantastic locations for all kinds of reasons, but it does add to travel cost and time, unless we can ship directly to the west coast and you guys can book a flight to San Fransisco or San Jose. Europeans will find that cost of living is less in the US and lodging generally is as well. Needless to say: you wish you had $3.5/gallon gas!!
I'm sure east or West coast, we can find fantastic roads to drive.
I think the most important part would be to see where the majority of you would like to go to.
As far as insurance goes, I believe Hagarty now also sells in the UK/Europe. This company has it's headquarters about 30 miles north from where I live. They may want to assist in this and maybe in sponsorship as well.
I don't want to get too far ahead of me, but a large number of AC's could attract some publicity from the media and therefore attract sponsorship.
Gus