AGM Calling Notice
Notice is hereby given that the 2024 Annual General Meeting of the AC Owners’ Club is to be held on Wednesday 29th May 2024 commencing at 13.00 hours at the Bell Hotel, Market Square, Winslow, Buckingham, MK18 3AB.
The meeting will be held physically in person, and it is hoped also to have it available on Zoom.
Please see notes below for details of how to access the on-line meeting and how to see documents.
Order of business for the meeting will be
1. Minutes of the AGM held on Wednesday 31st May 2023 and matters arising therefrom.
2. To receive and approve accounts for the Club for the year ended 31st December 2023 (see note 1).
3. To receive a report from the Chairman.
4. To elect the Directors and Council of the Club (see note 4).
5. To elect the Officers of the Club.
6. To elect the Honorary Reporting Accountant.
By order of the Honorary Secretary – Christopher Pearce 19th April 2024.
Notes:-
1. The accounts will be published on the ACOC website prior to the AGM and the other documents for the meeting will also be published on the website (Members' Area home page).
2. If possible, the meeting is expected to be available on Zoom. If you wish to use this facility please download the Zoom app. on your device and email the ACOC webmaster (bryan.mo@btinternet.com) who will email you the necessary password.
3. In order to focus discussion and approvals at the meeting, if you have any questions arising on the agenda above or from the papers on the website please email the Hon. Secretary (mail@ctpearce.com ) who will arrange for a response from the relevant Officer of the Club. Your enquiry and the response will also be posted on the website prior to the meeting to enable other members to see these.
4. Any member intending to offer themselves newly for election to be a Director of the Club or to the Council must submit notice in writing, signed by themselves and their proposers, to be received by the Hon. Secretary not less than four days nor more than twenty-eight days before the date of the meeting.
5. The criteria for selecting Hon Members is currently under review. For 2024, the selection of new Hon Members is suspended until this review is complete. The current list remains extant.
6. Any member entitled to attend and vote at the AGM may appoint a proxy to vote on his or her behalf. Any member wishing to appoint a proxy should contact the Hon. Secretary by telephone (01732 810384) or email (mail@ctpearce.com) to obtain a copy of the relevant form or submit their own form strictly in the format specified in paras. 30-33 of the Articles.
